Tech, Trends, Workspace Views and UltraSoft News
AI Is Taking Over Workspaces, and Only the Smart Will Survive
The way we work is undergoing a major transformation, and with it, the demand for flexible office solutions has surged. As hybrid work becomes the norm, companies are increasingly seeking coworking spaces, dedicated workstations, and private offices. Yet 54% of coworking spaces do not end up generating a profit.
What makes the difference between success and failure in this market? Is it all about offering stylish offices and cutting-edge amenities, or is there more to it?
(Hint: Yes, yes there is).
Success in the flexible workspace market now hinges on making smart, data-driven decisions and adapting to the changing needs of the workforce. With AI-powered tools and innovative systems, workspace operators can streamline sales processes, automate tasks, and improve lead conversion — staying competitive in the industry.
46% of Coworking Spaces Turn a Profit; Here’s How Yours Can Succeed
Wondering how coworking spaces really make money? Here’s a breakdown of startup costs, revenue streams, and the challenges that come with running a profitable flex space. Spoiler alert: less than half of coworking spaces ever turn a profit, but there are strategies to make it happen. Read the breakdown
UltraSoftBIS Unveils AI-Powered APIs to Supercharge Sales Process Automation
We just launched our cutting-edge AI APIs designed to streamline the presales and lead qualification process. These intelligent APIs integrate seamlessly with our CRM system, automating everything from prospect engagement to real-time availability checks, freeing up operators to focus on what matters most: personalized client experiences. No more manual inquiries—AI handles it all, boosting efficiency and conversions. Read the full press release
How We Cut Hours of Work into Seconds with a Proposal Tool
In episode 3 of our blog series, we highlighted a major challenge our clients faced—the proposal process. Sales teams were wasting time using Word and Excel, and UltraSoftBIS's CRM was underused. To solve this, we developed a Proposal Module that integrates with LAM, automating 90% of the sales cycle, reducing errors, and speeding up deals. Now, we're transforming workspaces globally!
Curious to know how this automation slashed inefficiencies and improved accuracy? Read the blog here
Industry News and Announcements
IWG is launching four new flexible office spaces in Citywest, Balbriggan, Bray, and Limerick, responding to Ireland's hybrid work surge. By 2030, IWG predicts 30% of commercial real estate as flexible workspaces.
Local coworking brands are gaining ground in the U.K., challenging the dominance of WeWork and IWG. As the London market becomes saturated, regional cities are seeing growth from emerging operators like Cubo Work and Wizu Workspace, offering competitive pricing and tailored services to meet the demand for flexible spaces.
WeWork is continuing its role as a key partner for Amazon, managing an additional 112,000 square feet at 5 Manhattan West. This follows a similar deal in November at 330 West 34th Street, as the coworking giant helps Amazon expand its presence in New York with flexible leasing solutions.
Central London’s office market ended 2024 with a bang: Q4 leasing activity surged 16%, hitting 3.5 million square feet, while investment soared 22%. Vacancy rates dropped to 7.6%, signaling continued strong demand—except in the West End.
WeWork's Indian franchisee is set to go public, filing for an IPO in Mumbai. The offering includes 33 million shares from Embassy Group and 10.3 million from Ariel Way Tenant. No new shares will be issued.
Tasked by President Donald Trump, Elon Musk (leading a radical downsizing of the 2.3 million-strong American federal workforce) has axed 20,000 jobs and offered buyouts to 75,000 employees. His Department of Government Efficiency (DOGE) has demanded workers prove their worth — intensifying chaos in the American federal workforce.
The AI race is escalating, with China's DeepSeek AI startup rattling industry titans like OpenAI's Sam Altman. This disruption may even be pushing Meta to consider a massive $200 billion investment in a new AI data center campus, signaling an all-out battle for AI supremacy.
If you have any news (new coworking space openings, new offerings, etc.) forward it to us at news@ultrasoftbis.com
UltraSoftBIS: Fast, Easy, and Reliable—See Why Customers Love It
“When we needed a new customer management and billing system, we compared our requirements to what was available on the market, and UltraSoftBIS came out on top. The UltraSoftBIS system was very quick and simple to implement, and the training given was excellent. Customer support is superb too!”
You can read the rest of our customer reviews here
Who is UltraSoftBIS?
UltraSoftBIS is an all-in-one software for business centre operators, coworking spaces, and flexible workplaces. It automates key tasks like sales, proposals, license generation, e-signatures, inventory management, reservations, billing, and reporting in a single integrated system.
