It seems that companies are testing the limits of office flexibility. In Romania, coworking demand jumped 20%, while in the U.S., office attendance is climbing to post-pandemic highs.
Executives are balancing expansion with caution, turning to coworking and short-term space to stay agile. Those who match their space to how people actually work are the ones seeing better collaboration, higher satisfaction, and smarter use of every square foot.
From Double-Booked to Dream Office: Smart Scheduling Wins
Flexible workspaces are only as good as the booking behind them. Smart scheduling and analytics prevent double bookings, reveal usage trends, and free teams to focus on work instead of logistics. By matching desks and rooms to real-time demand, operators reduce frustration, optimize space, and improve satisfaction—making shared offices efficient, predictable, and user-friendly. As hybrid work grows, intelligent booking systems are becoming essential to running coworking hubs and corporate flex offices smoothly. Read more here.
Coworking in 2025: The 5 Shifts That Defined the Year ✨
Enterprise tenants, landlord partnerships, and smarter space strategies reshaped coworking into a mature, profitable sector. Growth spread beyond CBDs, flex space gained serious market share, and operators focused on consistency and utilization.
Discover the five key trends that defined 2025 in our curated article on coworking’s evolution.
Struggling to Find a Desk? How Real-Time Space Tracking Can Fix It
Hybrid offices are full of hidden inefficiencies—workers spend precious minutes hunting for desks, meetings start late, and collaboration suffers. Real-time space tracking solves this by showing which workspaces are available right now, helping teams find the right spot fast, avoid conflicts, and make better use of office space. Platforms like UltraSoftBIS make this visibility simple and actionable, boosting productivity across the office. Read more here or book a demo with us here.
Industry News
Romania’s coworking and flexible office market grew about 20% in 2025, led by Bucharest with 70,000 m² of space. Demand came from multinationals, SMEs, and freelancers seeking cost savings, hybrid work support, or temporary setups. Occupancy ranged from 70–90%, with rental periods of 12–24 months. Competitive rents, a multilingual workforce, and strategic location are fueling the sector’s resilience despite economic challenges.
India’s flexible workspace sector is growing steadily, projected to rise from 8.5% of office stock in 2025 to 10.5% by 2027. Bengaluru leads with 22 million sq ft of Grade A flex space, followed by Delhi NCR at 12.5 million sq ft. Enterprise demand, particularly from tech, BFSI, and Global Capability Centers, is driving growth, while Pune and Chennai show strong market penetration. Flex is becoming a core part of India’s office landscape.
U.S. office visits are rebounding to post-pandemic highs, though still below pre-COVID levels. In November, average daily visits were 32.9% below November 2019, the narrowest gap since early 2020. Miami led major markets at 15.9% below 2019 levels, followed by New York City at 23.2% and Dallas at 26.2%. San Francisco showed a 13.7% year-over-year increase.
In 2026, 70% of executives plan to add office space, up from 56% in 2024. Of those, 44% will expand within existing offices, 44% will use coworking, and 38% will open new locations. Rising office attendance and cautious economic conditions are driving selective, flexible growth rather than large-scale expansions, with companies balancing the need for space against ongoing inflation and uncertainty.
In 2025, coworking absorbed much of the slack in the U.S. office market, with 22 million square feet opening—a 16% increase year over year. New office construction fell 44%, leaving vacancy at 18.5% and rents flat at $32.77/sq ft. Coworking’s share of total inventory surpassed 2%, reflecting hybrid work trends and growing demand for flexible, short-term office solutions as traditional development slows and companies seek agility.
Who is UltraSoftBIS?
UltraSoftBIS is an all-in-one software for business centre operators, coworking spaces, and flexible workplaces. It automates key tasks like sales, proposals, license generation, e-signatures, inventory management, reservations, billing, and reporting in a single integrated system.
