Tech, Trends, Workspace Views and UltraSoft News
Coworking management faces growing complexity as operators handle diverse memberships, detailed booking systems, and varied billing models, and traditional tools like spreadsheets and calendars no longer suffice. Integrated workspace management platforms have become essential for running efficient, scalable, and seamless operations in a competitive market.
Meanwhile, the coworking sector in the UK and Ireland has surpassed 4,000 spaces, making it one of the most densely supplied flexible workspace markets worldwide. Hybrid work remains prevalent, with employees working remotely around 2.6 days per week despite efforts to bring them back to traditional offices.
On a global scale, demand for premium office space is strong, but new construction is falling behind, intensifying competition and influencing leasing strategies. These factors call for coworking operators and real estate stakeholders to adopt more agile, data-driven management practices.
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Why Coworking Spaces Need a New Approach to Office Management
If you're running a coworking space, you already know that managing bookings, billing, and member needs is far more complex than in a traditional office. Our latest article breaks down why old tools like spreadsheets and basic calendar apps no longer cut it—and what modern operators are doing instead.
From handling daily operations to scaling across multiple locations, the demands of coworking call for smarter systems…but workspace management platforms like UltraSoftBIS help unify bookings, automate billing, simplify member tracking, and generate insights through real-time analytics.
Our article also explains challenges facing today’s operators:
- Managing diverse member types with different plans
- Avoiding double-bookings and underutilized spaces
- Scaling operations without breaking workflows
- Maintaining data security and compliance
With member expectations rising and margins under pressure, having a system that integrates everything (from desk reservations to payments) can be the difference between chaos and control.
Industry News
The UK and Ireland now host over 4,000 coworking spaces, making them among the most densely supplied markets globally. London leads with over 1,100 locations, while cities like Manchester, Edinburgh, and Dublin are also seeing rapid growth. With high per capita adoption, rising prices, and strong demand, coworking is becoming a mainstream choice for businesses across the region.
Hybrid work remains firmly established, despite calls to return to the office. Employees now work remotely about 2.6 days per week, with office attendance steady around 40%. As a result, companies plan to reduce office space by 13% by 2030, contributing to a growing vacancy crisis in Europe as workplaces adapt to this new normal.
Britain is set to spend a record £3 billion to overhaul its workforce by creating 120,000 new training opportunities aimed at reducing reliance on foreign labor. With over 21% of working-age Brits inactive in the job market, the government targets sectors like construction, healthcare, and digital to boost domestic talent. The move follows pressure to tighten immigration rules, including a 32% hike in fees for hiring foreign workers. Critics warn this could strain businesses already struggling to fill jobs, but officials argue the massive investment will force firms to prioritize local hiring and skills development.
Demand for premium office space is surging as supply tightens globally, with top-tier offices nearly fully leased in major cities. Leasing hit a five-year high in 2024, but new construction lags—U.S. starts hit record lows, and Europe’s development remains slow.
Who is UltraSoftBIS?
UltraSoftBIS is an all-in-one software for business centre operators, coworking spaces, and flexible workplaces. It automates key tasks like sales, proposals, license generation, e-signatures, inventory management, reservations, billing, and reporting in a single integrated system.
