In our competitive flexible workspace market, speed, accuracy, and seamless customer experience are critical to business success. Yet many coworking and flex space operators still rely on manual contract processes or generic external tools, causing delays, errors, and inefficiencies that slow growth. To stay ahead, operators must automate their legal contract workflows and implement secure electronic signatures.
Seamless Legal Process Automation with License Agreement Module (LAM)
UltraSoftBIS offers a powerful, industry-specific solution for the flexible workspace market: the License Agreement Module (LAM). Unlike generic CRMs or external tools like HubSpot that require manual contract drafting or third-party apps, UltraSoftBIS’s LAM fully automates the entire legal contract lifecycle within a single, unified platform.
After a sale is completed in the CRM, the LAM automatically converts the approved proposal into a legally binding license agreement and instantly sends it for e-signature. This continuous automation eliminates bottlenecks, removes manual data entry, and reduces costly errors, accelerating deal closure while giving operators complete visibility into contract status. Instant notifications keep teams informed the moment agreements are signed, streamlining operations and saving valuable time.
To run a profitable and scalable flexible workspace business, operators need a CRM system tailored specifically to their industry—one that integrates sales, contract management, and analytics without duplications or manual interventions. UltraSoftBIS’s fully integrated solution is designed from the ground up to simplify the sales process, optimize operations, and support growth by turning every sales opportunity into a signed contract and long-term partnership.
Why Automating Legal Contracts and E-Signatures Matters for Flexible Workspace Operators
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Faster Client Onboarding: Automated contract generation and e-signature enable instant client agreements, boosting conversion rates and occupancy.
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Real-Time Availability and Occupancy KPIs: By tapping into live inventory data and automated pricing, UltraSoftBIS generates contracts instantly — no manual input needed. That means you always know what's booked and what's free, delivering on-the-spot insights and key performance metrics to help you run a smarter, more profitable flex space
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Effortless and Accurate Billing: As soon as the contract’s signed, UltraSoftBIS automatically generates billing schedules, even for complex deals with custom terms, step deals, or free trial periods. All billables are calculated accurately and billed on time.
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Reduced Errors and Inconsistencies: By pulling data directly from the CRM, LAM ensures every license agreement is accurate, eliminating the risk of manual typos or conflicting information.
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Operational Scalability: Managing contracts manually can stall growth. UltraSoftBIS’s automation scales effortlessly, supporting hundreds or thousands of agreements without adding overhead.
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Improved Customer Experience: Quick, seamless signing processes impress clients and simplify their journey, which is critical in a market where flexibility and convenience win tenants.
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Legal Compliance and Security: UltraSoftBIS’s LAM complies with e-signature laws and securely stores all signed contracts, providing peace of mind and audit-ready records.
Integrated CRM and Contract Management for Maximum Efficiency
The License Agreement Module works hand-in-hand with sales, booking, and billing modules, creating a seamless workflow from lead capture to contract execution and payment processing.
This integration eliminates data silos and manual duplication across systems, giving operators a single source of truth for client information and contract status. Powerful reporting and analytics offer actionable insights into sales performance, occupancy trends, and contract lifecycles, helping businesses optimize revenue and space utilization.
Unlock Growth with Automated Legal Contracts and E-Signature
In an industry where timing and professionalism are essential, the ability to close deals quickly and securely is a game-changer. Automating legal contracts and implementing e-signature with UltraSoftBIS’s License Agreement Module equips coworking and flexible space operators with the tools to grow efficiently, reduce operational headaches, and deliver an exceptional client experience.
By choosing a CRM built specifically for flexible workspace management, operators ensure they stay competitive, compliant, and ready to scale—turning every sales opportunity into a signed contract and long-term partnership.
